'Current Strategy\r'

'CURRENT STRATEGY SUMMARY FOR INFRASTRUCTURE operations SUPPORT SERVICES (IOSS) JOINT BASE POWELL, CA This document was compiled by the IOSS confinement say-so and summarizes how more a(prenominal) of the Joint unintellectual Po easily Infrastructure, Operations, and stand up operate (IOSS) requirements listed in the draft PWS were acquired in the ult. distributively(prenominal) helper arna is briefly c everywhereed by providing cultivation most either menstruation initiatives/ arrives, current death penalty problems, and s affectholder comments approximately any changes in projected requirements.This document is think to help the integrated acquisition project police squad 1) chthonicstand and treat the implications of how the various IOSS serve requirements were procured in the past and/or be shortly macrocosm procured; 2) identify potential riskinesss relate in fulfilling the raw requirements; and 3) contemplate the extent to which any existing polici es and endeavor sourcing strategies might shape the acquisition strategy for this fused IOSS requirement. OVERVIEWThe requested IOSS requirement for Joint ground Powell includes 10 divine assist reachs. Some of the requirements in these service celestial spheres fo under been fulfilled done an expiring IOSS scale d profess and a minute of the operate bring been fulfilled through a multitude of individual work guides. The following get across summarizes the primary past sources for each of the 10 service expanses in the IOSS requirement. gain Area| introductory witnesser| stimulate Type| Housing | preceding(prenominal) IOSS concentrate| CPIF/FFP|Transportation / locomote Pool centering | Previous IOSS Contract| CPIF/FFP| design| Multiple Large and tenuous Businesses| Various| Janitorial/Custodial| Ability unity & adenylic acid; Sm in tot tout ensembley(a) Businesses| FFP| railway yard Keeping / Landscaping | Multiple Small Businesses| FFP| force counseli ng and view as| Large Business| FFP| guarantor Protection | Large Business| Various| fiscal steering| Large Business| FFP| bailiwick attention| Previous IOSS Contract| CPIF/FFP| Port Support| Previous IOSS Contract| CPIF/FFP| CURRENT/EXPIRING IOSS CONTRACTFour of the service atomic number 18as envisioned as part of the new IOSS compress are soon being fulfilled by the expiring IOSS read with sip, Inc. : rapture / motor pond cookment, housing, airfield operations, and port operations. The current abbreviate is a 5-twelvemonth (1 antecedent year and 4 selection eld) CPIF/FFP contract, and the final survival of the fittest year is ascribable to expire in a little over 12 months. Contract:| Infrastructure, Operations, Service and Support (IOSS)| asseverator:| SIP, Inc. ( man-sized disdain)| NAICS ordinance:| 561210 | full honor:| $97. 5M| Type:| CPIF/FFP| stage of slaying:| 5 age (1-year base with 4 option years)| Below is a high-level disruption of the li ve of this contract by FY. annexation| FY 20X0| FY 20X1| FY 20X2| FY 20X3| FY 20X4| center| O&M| 18. 5M| $18. 9M| $19. 3M| $19. 7M| $21. 1M| $97. 5M| Housing Services The existing IOSS contract covers the following types of Housing Management Services: * Housing broadcastming and effect stead * Housing application precaution * Housing tendency and renovation embody estimation, budgeting, and reporting * Pre-occupancy, pre-departure, and post-departure inspections Transportation / force Pool Management Services The existing IOSS contract covers the following Transportation / Motor Pool Management Services: * Operate, oppose, and manage all another(prenominal)(a) go for the inductive reasoning’s motor vehicle pool * Basic passenger and cargo transportation, loading, and unloading operate (as necessityed) line of business Management Services The existing IOSS contract covers the following types of Airfield Management Services: Airfield operations staffing * Airfield charge and oversight * Airfield inspections (daily, monthly, yearly) and reporting * Airfield use mean, scheduling, and management * organise with all topical anaesthetic anaesthetic agile units * Flight planning clog Port Support The existing IOSS contract covers the following types of Port Support Services: * Support for biannual transfers of authority * Port tending and service planning * Port signage maintenance * Fire promote service * Troop hold in function (laundry, food, etcetera * Port operational substitute run (fueling/defueling, vehicle maintenance and recovery, tack, etc. ) Supplier Information strategic Infrastructure Professionals (SIP), Inc. is a large business cognize for their extensive work with the federal government, including industrial plant as service/capability integrators. They are one of the a couple of(prenominal) companies large enough to pull together and manage the various teaming partners and sub declarers required to fulfi ll the various requirements for an IOSS contract. stream death penalty of instrumentHousing Among other doing requirements, the current contract specifies that the avower go forth: * Place 98% of staff office in appropriate housing in spite of way the room access clock judgment of conviction period * suffice 95% of housing applications indoors the scepter time period * Complete all housing design and renovation projects no more(prenominal) than 8% over the established baseline comprise or schedule * Respond to coulomb% of node service requests indoors the threshold time period * Complete 95% of all required inspections on scheduleThough performing well overall under these requirements, SIP has had fuss meeting the application processing (threshold time) and guest service request (threshold response time) requirements during close to movement review periods. SIP attri thates these issues to sub declarer mismanagement (which it takes responsibility for) and surreal estimates of volume fluctuations. SIP has to a fault raised some concerns about its ability to accurately estimate its be given those same volume fluctuations. Transportation / Motor PoolThe transportation / motor pool management function requirements also specify that the contractor is required to maintain the motor pool at a threshold average availability of 97%, as well as respond to transportation requests for cargo within all go and emergency service calls within the specified time limits degree centigrade% of the time. SIP has had trouble meeting the transportation availability and response time requirements. SIP attributes these issues to unrealistic expectations of an aging motor pool.Airfield Management The airfield management work requirements specify that the contractor is required to maintain threshold staffing levels, consummate(a) 98% of all required inspections on schedule, take 95% of all required reports on schedule, perplex no more than phoebe bird validated complaints from local flying units per reporting period, and resolve all scheduling conflicts within threshold SLAs. SIP has been exemplary in its performance of the Airfield Management service. Port SupportThe port support requirements specify that the contractor is required to support biannual transfers of authority with no validated complaints per transfer, complete 98% of all required service on schedule, complete 98% of all required inspections on schedule, submit 95% of all required reports on schedule, and receive no more than fiver validated complaints regarding sight support and port operational support function per reporting period. SIP has been exemplary in its performance of the Port Support serve.Stakeholder Comments on Projected Requirements The modern BRAC decisions to move personnel and organizations to Joint Base Powell go forth present some residential facilities maintenance challenges, as personnel go away be relocating to the institution from una care locations on diametric timetables. Facilities requirements and lead multiplication give the sack vary as much as 30% from estimates during these planned relocations, which specify only a five-year window. Complying with the â€Å" wagerer Buying Power” memorandum and its myriad efficiency initiatives are a top previousity.The Pent pastn program particle monitor communicated that a 5-10% reduction in O&M funding over the near 3-4 years is a realistic possibility. Stakeholders for this contract leave be looking for of import make up savings and more granular insight into program represents. on that point is also some concern about the organizational infrastructure and support for a contract of this sizing and scope. The program manager and the installation Commander are in separate chains of need from the espial organization, which may create some challenges.In rack upition, the program rancidice for this new IOSS contract result be different than the program office for the existing IOSS contract. Some institutional knowledge may be lost, and on that point leave certainly be a learning shorten when it comes to contract administration. ENGINEERING SERVICES Many base tenants and independently funded programs at Joint Base Powell comply their take in contracts for general engine room services. Most of these design science services requirements are for recurring engineer advisory & assistance services (A&AS), but support is frequently needed for detail and clear-cut engineering projects as well. actual Initiatives/Contracts An enterprise contract for engineering A&AS is in go under that individual program offices use to fulfill many of their needs for engineering services. Contract:| General Engineering Support Services (GESS)| contractors:| ManTech (large business)| | TEDCO (large business)| | Littlefield & Chang ( microscopic business)| | MECC, Inc. (large business)| | AnCal Consulting (small busin ess)| NAICS Code:| 541330 | do Value:| $17. 3M| Type:| IDIQ| extent of consummation:| One year base with four option years|Below is a high-level sectionalization of the past and projected funding for this contract by FY. appropriation| FY 20X0| FY 20X1| FY 20X2| FY 20X3| FY 20X4| Total| O&M / R&D| $3. 0M| $3. 3M| $3. 6M| $3. 7M| 3. 7M| $17. 3M| period Performance now in the tenderness of the second option year (four months remaining), there carry been few issues with the contractors’ services to date. Each task order released under the contract specifies its own performance requirements, but in general the tasks are either FFP or incentivize the contractor to meet cost and schedule targets.Most of the issues that have arisen in this service area stem from variability in volume and conditionsâ€the clashing of an influx of personnel from BRAC on requirements scope and scheduling, for example, or the impact of severe weather on maturation or construction management. Stakeholder Comments on Projected Requirements We’re looking for engineering services, including comprehensive planning, project programming, project management, design and construction management, technical assistance and evaluations, engineering support, and warranty service management.However, there has been a part of discussion about this service area in particular. Not all functional stakeholders exigency these services to be combined. Most like developing their own engineering contracts. Some surplus comments: * The requirements in this service area are likely to be wedged by local environmental regulations. * Given the join of change orders involved in usual engineering services tasks, the contractor will bear an change magnitude management burden for this service area * We need to retain cost viability, but some of the engineering services might be best accommodate as task orders on an IDIQ vehicle. The evaluation standards and criteria will have to be written very all the way to allow for an accurate value judgment in this services area; the current lack of pellucidity around some of the emerging requirements in this area may be an issue, as we will want to give the team room to trade off past performance and skill level against cost. JANITORIAL/ protective SERVICES Currently, a few local small businesses and personnel supplied under the AbilityOne program return janitorial services for the installation.Although janitorial services aren’t very complex, they’re inborn to maintain the installation’s exemplary mien and comply with local, state, and federal laws. Janitorial services my count like an insignificant commodity, but the personnel at the installation support a variety of captious missions and defense mechanism functions, and the choice of the janitorial services provided tinge their working environment and their ability to do their jobs. Current Contract InformationThe AbilityOne progra m is a federal official initiative to help sight who are blind or have other significant disabilities find employment by working within a national network of over 600 Non gelt Agencies that sell products and services to the U. S. government. The program is administered by the Committee for Purchase from People Who Are finesse or Severely Disabled. AbilityOne offers numerous products for immediate leverage through a catalog, some items on the Federal Supply Schedule, and thousands of services nationwide.The National Industries for the Blind (NIB) and NISH-Creating transaction Opportunities for People with Significant Disabilities support AbilityOne, and contracting officers privation to work with AbilityOne can provide a educational activity of Work (SOW) to NIB or NISH for a worth proposal. In addition to the AbilityOne program, the Installation awarded a contract nearly five years ago for tutelar services. Contract:| Installation Custodial Services (ICS)| Contractors:| bloss om Maintenance, Inc. local veteran owned small business)| | Thompson Windows & Floors (local small business)| | A1C Professionals (local small business)| NAICS Code:| 561720 | Total Value:| $2,939,500| Type:| Firm rooted(p) Price (Multiple Award)| flowing of Performance:| Five year base with five option years| Below is a high-level breakdown of the cost of this contract by FY. Appropriation| FY 20X8| FY 20X9| FY 20X0| FY 20X1| FY 20X2| Total| O&M| $565,000| $589,000| $592,000| $592,500| $601,000| $2. 939,500| Service RequirementsUnder this contractâ€which was competed as a small business set asideâ€Apex, Thompson, and A1C provide standard tutelar services (interior building cleaning, restroom cleaning and deodorizing, window cleaning, carpet cleaning, etc. ) for the installation. They’re nearing the end of a five-year base period of performance (four months remaining), and there are five option years remaining on the contract. Current Performance The combin ation of suppliers on the ICS contract and support from the AbilityOne program has met the installation’s custodial services requirements satisfactorily during the base period of performance.In two cases, the SOW specifies a performance threshold for each individual service of no more than five validated node complaints per month. The number of validated client complaints per month has only exceeded the threshold 3 times in over 50 months on the ICS contract, and has never exceeded the threshold for the AbilityOne program. at that place are no significant performance issues outstanding with any of the service suppliers. There are two buildings being renovated and one under construction that will need to be factored into the adjacent contract.Currently, the Installation furnishes 1800-square feet of office space (three offices) to serve as administrative offices for the ICS contractors, as well as supply closets distributed throughout the installation’s facilities at the installing managers’ discretion. Stakeholder Comments on Projected Requirements We currently project no significant changes to the installations custodial requirements. Since these are commercial services, the risk of competing them seems low, with the biggest concern being avoiding gaps in service during the variety.It’s unknown whether Apex, Thompson, and A1C would be willing to team with a new aboriginal contractor. There is some governmental pressure to support local small businesses in the current economic climate, and we do have to consider the possibility of protests from offerors who don’t win the award. We also have to consider the recent emphasis on unbundling contracts to promote small business growth and involvement in local marts. We will need to give birth an epitome to determine the impact that bundling these services together will have on local small businesses.GROUNDS KEEPING/LANDSCAPING SERVICES topical anesthetic small businesse s also provide all the drive belongings and landscaping services the installation requires. such(prenominal) like janitorial services, grounds keeping and landscaping seem trivial or simple, but the quality and appearance of the landscaping and grounds can directly affect installation personnel and shape visitors’ lasting impressions of the installation. In other words, we take it for granted until it impacts us. The contractor will be expected to promote and maintain the appearance of all exterior areas of the installation.Current Contract Information both contracts currently provide this service for the installation. The head start, seven months into its first option year, was awarded to Ted’s Tree Service, a Service-disabled warhorse Owned Small Business. Contract:| Tree press clipping| Contractor:| Ted’s Tree Service, Inc. | Number of Employees:| 15| NAICS Codes| 561730 | Total Value:| $360,000| Type:| FFP| Period of Performance:| 3 years (1-year b ase with 2 option years)| Below is a high-level breakdown of the cost of this contract by FY. Appropriation| FY 20X1| FY 20X2| Total|O&M| $125,000| $117,000| $242,000| The second, five months into its first option year, is a multiple-award contract for all other lawn services. Contract:| Grounds Keeping and Landscaping| Contractors:| LocalGreen (small business)| | YLC, Inc. (small disadvantaged business)| NAICS Code:| 561730 | Total Value:| $1,256,000| Type:| Firm Fixed Price (Multiple Award)| Period of Performance:| 2 years (1-year base with 1 option year)| Below is a high-level breakdown of the cost of this contract by FY. Appropriation| FY 20X1| FY 20X2| Total| $623,000| $633,000| $1,256,000| Service Requirements Under these contracts, Ted’s provides year-round direct trimming, pruning, removal, and maintenance and arborist consulting services, and LocalGreen and YLC provide all grounds keeping and landscaping services (lawn care, planting, walkways, patios, fertil izing, etc. ) except snow removal. Current Performance Both contracts are being executed satisfactorily, and all performance thresholds have been met so far in both cases. Both contracts are in the middle of their first option years.Ted’s performance thresholds for tree trimming specify response times and supreme number of customer complaints. YLC and LocalGreen are also beholden to response time and customer complaint thresholds. no(prenominal) of the three has had a customer complaint in the last twelve months. Stakeholder Comments on Projected Requirements As you know, we have many new residents moving onto the installation redeemable to the BRAC initiative. This will more often than not impact any contract or service area on base, but especially those that pertain directly to facilities maintenance or maintenance to the traffic areas.As with janitorial/custodial services, we currently project no significant changes to the installations grounds keeping requirements. With janitorial/custodial services, it’s unknown whether YLC, LocalGreen, and Ted’s would be willing to team with a new prime contractor. We will have to include this service area in our analysis on the impact to local small businesses of bundling these services in the side by side(p) contract. PERSONNEL MANAGEMENT AND SUPPORT SERVICES A large business, Jankell Corporation, currently provide our personnel management and support. part our stakeholders are satisfied with Jankell’s performance in this service area, personnel management and support services fit within the IOSS construct and could easily be combined with the other services in an coach contract. Current Contract Information The Joint Base Powell’s existing contract with Jankell Corporation is due to expire in May 20X1, several months prior to the expected award date for the new IOSS bus contract. Service Requirements Jankell Corp. provides the following types of strength Management and Suppo rt Services: Human resources staff management * Personnel records maintenance and systems management * Establishing position descriptions and job qualifications * guest service * Education and genteelness * Counseling services * Awards programs While overall the stakeholder’s are satisfied, there have been some complaints. For example, complaints include the difficulty involved in getting approval to change, update, or add position descriptions. Stakeholder Comments on Projected RequirementsWhile the other services being discussed are critical for the Joint Base Powell and its operations, Personnel Management and Support services typically impact the morale and of the workforce more so than the other services and, as such, they need to be carefully considered in terms of who is selected to perform these critical duties. Efficiency and cost savings should not alternate value when deciding on a contractor to provide these services. SECURITY PROTECTION SERVICES We have been m eeting our credentials/ surety services requirements through a large business, AlliedPro, Inc.While AlliedPro has been successfully performing typical commercial bail protection services, we would like to streamline this approach, centralizing all Joint Base Powell aegis protection service requirements under the new IOSS contract. Current Contract Information Three years ago we awarded a contract for bail/protection services to AlliedPro, Inc. , a large shelter and consulting services provider with offices in the area. Contract:| Security/Protection| Contractor:| AlliedPro, Inc. | Number of Employees:| 9250| NAICS Codes:| 561612 | Total Value:| $15. 2M| Type:| FFP|Period of Performance:| 5 years (1-year base with 4 option years)| Below is a high-level breakdown of the cost of this contract by FY. Appropriation| FY 20X9| FY 20X0| FY 20X1| FY 20X2| FY 20X3| Total| O&M| $2. 9M| $3. 0M| $3. 0M| $3. 1M| $3. 2M| $15. 2M| AlliedPro provides 45 regular security personnel for th e base; the Government provides an additional 20. There are two months remaining in the second option year. Service Requirements AlliedPro security personnel (45 full-time employees) provide the following types of security protection services under this contract: * Conduct routine patrols and manage dispatch Protect property and facilities * cook access to the base * Maintain/administer cyber security systems * Conduct background checks and process security head applications * Issue visitor and base personnel realization cards Government security personnel (20 full-time employees) provide the following types of security protection services: * Threat response * Protection for national security operations * Protection for vital equipment * Protection for subtile and classified information The estimated cost of the work performed by the uniformed personnel is approximately $1. 0M annually. Current PerformanceAmong other performance requirements, AlliedPro is expected to: * Respond to 100% of incidents within the threshold time specified * Conduct 100% of routine patrols on schedule * Process 95% of background checks and security clearance applications within the threshold time specified * Maintain required training certifications and verify minimum qualifications for 100% of personnel on the contract * Ensure the rate of physical security incidents is beneath the threshold during at least 95% of the monitor periods * Ensure the rate of cyber security incidents is below the threshold during at least 98% of the monitoring periodsCurrently, we are not satisfied with AlliedPro’s personnel management. In the last twelve months there have been some issues with personal appearance, physical fitness, timeliness, and some customer complaints. AlliedPro manages a large and diverse workforce and works with many large clients and government agencies. Sometimes we opinion these issues aren’t getting the attention they should be, and that AlliedPro’s privileged hiring standards are not as rigorous as they appear on paper.Stakeholder Comments on Projected Requirements Our business case analysis shows that transferring the current military support of some base security services will be cost effective, but we want to fasten that consolidation does not impact service quality in this critical service area. We’re come to with consolidating all our security/protection services under one prime, given our current situation with AlliedPro.We’re also concerned with the new contractor’s learning curve during the transition period, as they take over protection of vital assets and classified information from military personnel. Another thing to consider: we sift to maintain a threshold number of security personnel per capita on base, the population of which increase measurably due to BRAC over the next few years. financial MANAGEMENT SERVICES Currently financial management services are handled by slow, Inc. , a lar ge business.While there is no reason to indicate that Largo is not successfully performing and that the costs are unreasonable, our business case highlights that rolling these services into the future IOSS omnibus contract will ineluctably allow cost savings and related process efficiencies. Current Contract Information The Joint Base Powell contract with Largo for financial management services is in its third of four possible option years, which luckily align with the fiscal year (the same as the targeted award date for the future IOSS contract).Estimated Annual Cost/Savings While specific savings for this specific service area have not been forecasted, market research reveals that combining these requirements with the IOSS contract will make manpower savings, OH reductions, and a more affordable profit rate, all of which have the potential of saving the command significant money and personnel oversight in this tightly constrained budgetary environment. Service Requirements pec uniary management services currently include: pecuniary resource control * Resource allocation * Budget execution * Funds status reports * Cost performance analysis * Funds reconciliation * Labor/payroll support * Review and reconciliation of reimbursable customer accounts Current Performance Largo, Inc. currently offers the following services and performance targets/levels: * Process payroll on time 100% of the pay periods * Process payroll with 98% accuracy during all pay periods * Process all financial minutes with 98% accuracy Conduct 95% of all required audits on schedule * Submit 100% of budgets on time * Ensure compliance with generally accepted accounting principles Stakeholder Comments on Projected Requirements While never popular to displace a contractor that is performing well (unless Largo competes and wins the IOSS contract), the projected cost savings and process efficiencies that the pending IOSS contract offers justifies the transition costs and change management t hat will inevitably be required to implement this new approach.\r\n'